How to establish an acceptance ledger for ULPA multi-batch delivery? Records and batch management

multiple batchesThe ULPA filter delivery ledger should be linked to the purchase batch, unit number, drawing version, arrival inspection and installation destination. The ledger needs to record exceptions and closure status, not just the total quantity. The trouble with multiple batches of delivery is 'information fragmentation': the inspection report of the first batch and the packaging list of the second batch are placed in different folders, the drawing version of the third batch is changed but not written in the ledger, and a certain box is damaged when it arrives, but the specific number is not recorded. When it comes time to trace or audit, the pieces cannot be put back together. Aili Industrial provides complete inspection records and packaging lists per batch during batch delivery. The numbering system, drawing version and factory status of each batch have been clearly sorted out at the time of delivery. The project party can establish a ledger and organize it directly in units of delivery batches, without the need to collect information from scratch.

1. Create records based on delivery events: the multiple arrivals of the same order must be recorded separately

When the same order arrives in batches, the date, batch, packaging status and document list are kept separately to avoid later arrival data overwriting the previous batch of abnormalities.

Multiple batches of deliveries do not equal one delivery. The same order may arrive several times due to production scheduling or logistics reasons, and the product batches, packaging status and accompanying documents may be different for each arrival. Aili Industry isWhen HEPA/ULPA filters are delivered in batches, corresponding inspection records and packaging lists are provided according to the delivery batch. Each batch of documents is an independent set. The project party's ledger can be registered batch by batch according to the delivery batch. The data of subsequent batches will not overwrite the records of the previous batch. The relationship between levels and filtering requirements can be found inISO cleanliness level comparison。

2. Associate the single unit with the inspection file: the number and report must correspond

For items that need to be traced one by one, the serial number and report number should be recorded; the sampling results should also indicate the covered batches and samples.

If the ledger only records 'X batch arrives at Y unit', the individual unit information will be lost. Which unit subsequently had a problem, the corresponding inspection report, installation point and maintenance records could not be found in the ledger. Aili Industry isWhen the ULPA ultra-high efficiency filter is delivered, the inspection report is filed according to the serial number of a single unit. The ledger can string the serial number, report number, arrival date and installation point into one record;Non-standard ULPA filter projects are also delivered by unit number, and the drawing version and serial number are recorded accordingly. For traceability methods of batches and single units, please refer toHEPA FAQs and Selection Guide。

3. Track inventory and on-site flow: distinguish between pending inspection, isolation, release and installed

Distinguish between pending inspection, isolation, release and installed, and record replacement and return. Mixed batch storage should have clear identification and access rules.

The value of the ledger is not only to record 'what has arrived', but also to record 'where you are now'. A batch of filter elements arriving may be partly installed, partly in storage, and partly isolated due to abnormalities. If the ledger does not distinguish the status, it is easy to find unconfirmed products when receiving them, or the records of installed ones cannot be found. Aili Industry isWhen the ULPA ultra-high efficiency filter is delivered, the corresponding relationship is marked according to the packaging level.The FFU computer group control system can record the correspondence between the filter element serial number and the installation point, and the ledger can combine these two types of information to track the status and flow of each product. For equipment-side inventory management, please refer toEFU FAQ and technical support。

4. When the second batch uses a new drawing version, the ledger must distinguish the interface differences.

When the second batch uses a new drawing version, the interface differences should be distinguished in the ledger to avoid only shipping according to the order number when picking materials. Changes in the drawing version may bring about adjustments in size, sealing form or installation interface. If the ledger is managed only by order number, new and old versions of the product may be mixed.

Aili Industry isIn the non-standard ULPA filter multi-batch project, the drawing version is marked according to the batch, and the corresponding version number of each batch is indicated in the delivery document. The ledger can be registered by version, and the corresponding version of the product is matched according to the equipment interface when picking up materials. For the relationship between drawing version and batch management, please refer toULPA ultra-high efficiency filter FAQ and selection guide。

5. Related questions and answers

Can multiple batches be combined into one summary table?
It can be summarized, but the correspondence between batches and individual units should be retained, and differences and exceptions should not be erased.

Is it enough to only record the quantity in the ledger?
not enough. The quantity cannot reflect the status of a single unit, the corresponding test report and the installation destination, and the basis will be lost when tracing.

Do changes in drawing versions need to be recorded in the ledger?
need. Version changes may affect interface compatibility. Differentiating versions in the ledger can avoid mixing old and new products.

6. Related articles

ULPA ultra-high efficiency filter FAQ and selection guide

FFU computer group control system

Non-standard customized ULPA ultra-high efficiency filter

HEPA FAQs and Selection Guide

7. Key points for selection and acceptance inspection

8. Product matching and technical support from Aili Industrial

Aili Industry isWhen HEPA/ULPA filters are delivered in batches, an independent set of inspection records and packaging lists are provided according to the delivery batch.The ULPA ultra-high efficiency filter test report is filed according to the serial number of a single unit, and the delivery document can match the serial number, report number and arrival information;Multi-batch projects of non-standard ULPA filters are marked with drawing versions by batch, and the delivery documents indicate the corresponding version number of each batch. The corresponding relationship marked at the packaging level facilitates tracking of single unit circulation.The FFU computer group control system can record the corresponding relationship between the filter element serial number and the installation point, and the ledger can combine the two types of information to track the status.FFU fan filter unit andthe fan filter unit at the EFU equipment end , match the corresponding version of the product according to the equipment interface. When matching Provide process objectives, installation drawings, operating conditions and acceptance requirements, and can further communicate ULPA standard specifications, non-standard interfaces, samples and batch matching. The specific parameters and test range are based on the confirmed model and technical documents.